Reporting in Your DEQ Online for General Permits with Annual Reports
This training session demonstrates how to complete annual reports for Oregon DEQ general permits using the Your DEQ Online platform. Amanda Hallmark and colleagues from Oregon DEQ walk through the system navigation and provide detailed examples of filling out three different permit types: 700PM suction dredge mining reports, 1400A wastewater reports, and 2300A pesticide application reports.
Summary
This comprehensive training session focuses on completing annual reports through Oregon DEQ's Your DEQ Online platform. Amanda Hallmark facilitates the session while Martina Frey provides the primary instruction, with support from other DEQ colleagues including Melissa Kays, Tim Ruby, Beth Moore, and Cecilia Mitchell.
The session begins with an overview of Your DEQ Online, described as a web-based portal for accessing permits, submitting applications and required reports, making payments, and accessing public records. Participants learn that annual reports can be found in different sections depending on their status: upcoming obligations for new reports, pending submittals for work in progress, and submitted submittals for completed reports.
Martina demonstrates three specific permit types in detail. The 700PM suction dredge mining report requires identifying mining locations with coordinates, certifying invasive species control measures, reporting mercury observations, and documenting visual monitoring activities. The 1400A wastewater report involves extensive data entry for land application information across 12 months, including flow data, irrigated acres, and solid waste volumes, plus a required attachment showing land application areas. The 2300A pesticide application report uses dynamic yes/no questions to determine requirements, with monitoring results attachments needed only if pesticides were applied and discharges occurred.
The training emphasizes the four-tab structure of reports (Basic Information, Attachment, Review, Submission), the importance of completing required fields marked in red, and the revision process for submitted reports. Key features include automatic calculations, form-specific guidance through the 'get information' button, and email confirmations upon submission. The session concludes with information about upcoming office hours, due dates, and ongoing helpdesk support for technical questions.
Key Insights
- Martina explains that annual report locations depend on their status - new reports appear in upcoming obligations, saved drafts in pending submittals, and completed reports in submitted submittals
- Martina demonstrates that red highlighted fields are required before submission and incomplete tabs show red exclamation points as visual reminders
- For 700PM reports, Martina shows that if operators did not discharge during the calendar year, they can answer no to the initial question and skip most form requirements
- Martina explains that 1400A reports require entering zeros for months without discharge and using the non-compliance section to explain any missing monitoring data
- The system automatically calculates year totals and irrigation rates for 1400A reports as users enter monthly data, as demonstrated by Martina
- Martina shows that 2300A reports use dynamic forms where answering no to pesticide application or discharge questions eliminates most reporting requirements
- Only responsible officials can complete the submission tab, while consultants can fill out all other sections but must notify the RO to finalize submission, according to Martina
- Each annual report form includes a 'get information' button that downloads permit-specific step-by-step instructions for completion, as Martina demonstrates
Topics
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