DiscussionTechnical

Stop copying our AI setup. Copy how we think.

Tom and Paco discuss their different approaches to building AI-integrated productivity systems, emphasizing that the methodology (IICOR) should be implemented flexibly based on individual thinking styles and workflows rather than copied exactly. They showcase various visualization tools for managing deliverables, team knowledge, and work streams while stressing the importance of documentation and local folder structures over relying on external databases.

Summary

Tom and Paco present a discussion about AI productivity systems, centered on the principle that while a solid foundational methodology is valuable, implementation should be customized to how each person thinks and works. They contrast their different approaches: Paco uses a terminal-based interface with dynamic HTML artifacts and relies heavily on outline-based thinking for writing and complex projects, while Tom has built an interactive visual system with deliverables folders, session canvases, and multi-view knowledge representations.

The conversation covers several key systems they've developed:

1. Deliverables Management: Tom demonstrates an interactive HTML-based deliverable system that tracks decisions, audit trails, media files, and agent interactions. This addresses the problem of information being scattered in chat histories by creating structured views of work progress.

2. Team Knowledge Visualization: Tom showcases multiple visualization approaches (index view, graph view, and connection view) for displaying guidelines, SOPs, and workstreams. This system automatically interconnects documents based on file structure without requiring additional metadata, revealing the complexity of their documentation (111 SOPs, 72 guidelines, 43 workstreams).

3. Conversation-Centered Workflows: Both speakers emphasize keeping conversations with AI central to their workflows. Paco highlights how he maintains focus by using terminal input with visual output on separate screens, while Tom demonstrates embedding chat interfaces directly within deliverable views.

4. Customization vs. Standard Implementation: The core message is that their IICOR methodology provides a framework, but users should adapt it to their thinking patterns. Paco's text-oriented, outline-based system differs significantly from Tom's visual, multi-view approach, yet both work effectively because they match individual workflows.

5. Local-First Architecture: Both speakers emphasize that their systems work entirely with local folder structures rather than databases, demonstrating that proper documentation and file organization can replace traditional database dependencies while remaining LLM-agnostic.

They conclude that understanding the philosophical approach behind systems is more valuable than direct copying, and that as AI capabilities improve, well-documented systems will naturally improve alongside them.

Key Insights

  • Tom argues that friction in productivity systems appears specifically at the moment users try to force themselves into standardized solutions that don't allow customization, which is why their methodology IICOR intentionally allows different implementation approaches
  • Paco identified that outline-based thinking is crucial to how he processes information, requiring open canvases rather than constrained text boxes, and he has built workarounds to preserve this outlining experience while integrating with AI systems
  • Tom discovered that information scattered across chat histories can be rescued by creating structured views of deliverables that track decisions, audit trails, and agent interactions in one place, decoupling decisions from the chat itself
  • The visual representation of team knowledge (guidelines, SOPs, workstreams) Tom created automatically interconnected documents based on existing file structure and metadata without requiring additional configuration, revealing how well-structured their documentation system already was
  • Paco asserts that their system is now independent of any specific LLM because everything is so thoroughly documented that any language model could understand and execute the processes, providing freedom from vendor lock-in

Topics

AI-integrated productivity systemsCustomizable methodology implementationDeliverables and project trackingTeam knowledge management and visualizationDocumentation as a living systemThinking styles and workflow designLocal folder-based architecturesConversation-centered AI workflowsMulti-view knowledge representation

Transcript

[0:00] So I can also click only on Mac here and now I see Mac and all the work streams he's involved in and whenever I hover it shows the connections. I click on it and you see it opens up on the side. So that's for example the video publishing life cycle workstream and the workstream always explains the what we want to do and the SOPs say how we do it and then we see all the agents who are assigned to this workstream but more important here are the steps and that's something I never visualized how is it actually [0:30] working through these things welcome back to another episode this week for our podcast you can…

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