Scheduled tasks let you run AI agents on autopilot at specific times
The speaker demonstrates how to create a scheduled AI task that runs daily at 7:30 AM to analyze email, Slack, and calendar data to generate a morning debrief and action plan. The system leverages project context and connected tools to provide personalized daily preparation.
Summary
The speaker explains how scheduled tasks enable AI agents to run automatically at specified frequencies, from hourly to weekly intervals. They demonstrate creating a specific morning debrief task designed to run every day at 7:30 AM, which analyzes personal email, Slack messages, and calendar events to create an organized action plan for the day. This automated system helps identify messages requiring attention and prepares meeting materials when needed, ensuring the user starts each day well-informed and prepared. The speaker emphasizes that scheduling tasks within a project context is particularly powerful because it leverages accumulated project knowledge, including skills and connectors, which improves results over time. They suggest this approach could be adapted for project managers to automatically generate daily team plans and send them via Slack. The system's ability to safely connect to multiple tools like email, calendar, and Slack while maintaining project-specific context represents what the speaker considers a significant breakthrough in productivity automation.
About this episode
JJ's morning debrief runs every day at 7:30 AM. It scans his email, Slack, and calendar, then prepares a plan of action for the day. By the time he sits down to work, he already knows what needs his attention and has meeting prep ready.
Key Insights
- The speaker claims that scheduling tasks within a project context becomes very powerful over time because it builds up accumulated knowledge including skills and connectors
- The speaker states that having AI automatically analyze email, Slack, and calendar data to prepare daily plans in a safe way represents 'the unlock' for them
- The speaker demonstrates that scheduled tasks can be configured to run at specific frequencies and times, with their morning debrief example set to run daily at 7:30 AM
Topics
Transcript
[0:00] A scheduled task allows you to create something that runs on a frequency. So, it could run every hour, day, weekdays, weekly, whatever. And this scheduled task is going to be a morning debrief. I want you, every single morning, to look at my email, my Slack, and my calendar, and check it to help organize a plan of action for the day. So, that way when I get into office, I am aware of any kind of messages that need my attention, and you can start preparing me for my day by looking through my calendar and looking through my events. And if I need any [0:30] kind of meeting prep, helping me do that. But generally, the…
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